Upper Big Blue Natural Resources District Operating Policy
Originally adopted December 17, 1992
Amended and Restated February 21, 2019
Index
GENERAL POLICY STATEMENT
GENERAL DEFINITIONS
Operating Policy No. 1: Board of Directors ……………………………………………………………………………….. 1
Operating Policy No. 2: Directors’ Absences ……………………………………………………………………………. 2
Operating Policy No. 3: Directors’ Vacancies ……………………………………………………………………………. 3
Operating Policy No. 4: Speaking on Behalf of the Board ……………………………………………………….. 4
Operating Policy No. 5: Payment of Expenses Incurred by Directors, Staff or Volunteers ……….. 5
Operating Policy No. 6: Mileage ……………………………………………………………………………………………….. 8
Operating Policy No. 7: Conferences and Meetings …………………………………………………………………. 9
Operating Policy No. 8: Expenses of Newly Elected Directors …………………………………………………. 10
Operating Policy No. 9: Board of Directors Meeting ……………………………………………………………….. 11
Operating Policy No. 10: Agenda of Board Meeting ……………………………………………………………… 12
Operating Policy No. 11: Notices of Board and Committee Meetings and Expenditures ………… 13
Operating Policy No. 12: Minutes of Board Meetings ……………………………………………………………… 14
Operating Policy No. 13: Officers of the Board ……………………………………………………………………….. 15
Operating Policy No. 14: Executive Committee ………………………………………………………………………. 17
Operating Policy No. 15: Board Standing Committees ……………………………………………………………. 18
Operating Policy No. 16: Board of Directors and Committee Responsibilities ………………………. 21
Operating Policy No. 17: General Manager …………………………………………………………………………….. 23
Operating Policy No. 18: Collection of Funds and Cash …………………………………………………………... 24
Operating Policy No. 19: Banks and Financial Accounts ………………………………………………………….. 25
Operating Policy No. 20: Obligation of District Funds …………………………………………………………… 27
Operating Policy No. 21: Actual Expenditure of Funds ……………………………………………………………. 30
Operating Policy No. 22: District Credit Cards and Charge Accounts ……………………………………. 31
Operating Policy No. 23: District Petty Cash ……………………………………………………………………………. 32
Operating Policy No. 24: District Financial Records …………………………………………………………….….. 33
Operating Policy No. 25: Treasurer’s Bond and Corporate Surety Bonds ………………………………… 34
Operating Policy No. 26: Procedure for Hiring Consultants …………………………………………………….. 35
Operating Policy No. 27: Competitive Bidding ………………………………………………………………………… 36
Operating Policy No. 28: Emergency Purchasing Authority …………………………………………………….. 38
Operating Policy No. 29: District Surplus Property ………………………………………………………………….. 39
Operating Policy No. 30: Director and Staff Indemnification …………………………………………………… 40
Operating Policy No. 31: No Smoking ……………………………………………………………………………………… 41
Operating Policy No. 32: Public Access Areas ………………………………………………………………………….. 42
Operating Policy No. 33: Non-Discrimination ………………………………………………………………………….. 43
Operating Policy No. 34: Awards and Recognition Dinners ……………………………………………………… 44
Operating Policy No. 35: Use of District Meeting Rooms ………………………………………………………… 45
Operating Policy No. 36: Credit for Customers ……………………………………………………………………….. 46
Operating Policy No. 37: Conflict of Interest …………………………………………………………………………… 47
Operating Policy No. 38: Use of District Resources …………………………………………………………………. 48
Operating Policy No. 39: Public Records - Definition ………………………………………………………………. 49
Operating Policy No. 40: Public Records - Examination …………………………………………………………… 50
Operating Policy No. 41: Closed Sessions ……………………………………………………………………………….. 51